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Features

Modules

Integrated Health Information System

Our products are developed in modules, allowing for multiple configurations tailored to each client’s specific needs at different stages of their corporate development. This flexibility enables clients to increase the number of modules as their operational requirements evolve.

The audit module enables the creation of users, access levels for user groups, configuration of accessibility by access level for each module, and the logging of all activities performed within the system.

Features:

  • Creation of companies.
  • Creation of branches for companies.
  • User creation.
  • Creation of access levels.
  • Configuration of reports (Title, Header, Footer).
  • Configuration of backups.
  • Logging of access attempts.
  • Logging of system activities.
 

The personal data module handles the patient's first admission to the institution, requiring all fields mandated by Resolution 1995 of 1999, which establishes the regulations for managing medical records in Colombia. Additionally, it allows for a photographic record of the patient.

 

Features:

  • Photographic record of the patient.
  • Registration of patient identification.
  • Registration of the patient's personal data.
  • Registration of the patient's birth information.
  • Registration of the patient's residence information.
  • Registration of the patient's social security information.
  • Registration of the patient's family members or companions.
  • Registration of the patient's diagnoses.
  • Registration of professionals associated with the patient.
  • Registration of the patient's originating branch.
  • Registration of the patient's service location.
  • Registration of the patient's death.
  • Summary of the patient's medical visits.
  • Registration of information for the High-Cost Cancer Account.

 

Reports:

  • Report on the opening of the patient's medical record.

 

Insights:

  • Report on patients by entity (EPS).
  • Report on patients by place of residence.
  • Report on patients by natural status.
  • Report on patients by initial diagnosis.
  • Report on patients by gender.

 

Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.
  • Resolution 3374 of 2000 – RIPS.
  • Resolution 4505 of 2012 – Health Promotion and Prevention.

The medical schedules module allows configuration for each professional, including their location and respective patient care times. It generates indicators for appointment assignment timeliness, care timeliness, patient waiting times, and more.

 

Features:

  • Configuration of medical schedules by professional or group of professionals.
  • Configuration of medical schedules by care location.
  • Visualization of medical schedules by patient.
  • Configuration of each service provided by the institution, with permissions for overlapping appointments or time-specific appointments.
  • Configuration of each care location, assigning permissions for overlapping appointments or time-specific appointments.
  • Validation to prevent a professional from having two appointments on the same day during the same time period.
  • Validation to prevent a patient from having two appointments on the same day during the same time period.
  • Configuration of services provided at each care location to prevent scheduling appointments for other services at that location.
  • Recording of variables: appointment request date, appointment assignment date, patient arrival date, and appointment care date. These generate reports on:
    • Timeliness of appointment assignment.
    • Patient waiting time for care.
    • Timeliness of appointment care.
  • Configuration of services provided by each professional, preventing appointments for services not provided by that professional.
  • Creation of notes within schedules to manage personal appointments or work meetings for professionals.
  • Summary of appointments and care provided.

 

Reports:

  • Medical schedules by professional.
  • Medical schedules by care location.
  • Schedule notes.
  • Medical schedules grouped by services.
  • Medical schedules grouped by professional.
  • Medical schedules grouped by care location.
  • Medical schedules with chemotherapy plans.

 

Regulations:

  • Resolution 1552 of 2013 – Timeliness in appointment assignment.

Insights:

  • Assigned appointments (status – entity – month-by-month) over a year.
  • Assigned appointments (professional – entity – day-by-day) over a month.
  • Assigned appointments (professional – status – day-by-day) over a month.
  • Assigned appointments (professional – appointment type – day-by-day) over a month.
  • Assigned appointments (status – service – entity – appointment type – start date and time – end date and time – patient) over a specific period.
  • Assigned appointments during a specific period.
  • Quality indicator: timeliness in appointment assignment.
  • Quality indicator: timeliness in appointment care.

In the Chemotherapy Protocols module, medications can be configured for automatic formulation and dosage from the medical consultation module. Additionally, necessary supplies for the medications in the protocol can be added.

Features:

  • Creation of Chemotherapy Protocols, Number of Cycles, Number of Applications per Cycle, Application Frequency (Days Between Each Cycle).

  • Configuration of Medications for Chemotherapy Protocols, Preparation Location, Formulation Description, Route of Administration, Vehicle, Stability Time, Start Day of Application, Medication Placement Within the Protocol, Formula for Dosage Calculation (Body Surface Index, Fixed Dosage Value, Weight), Dosage Based on the Formula Selected in the Previous Field, Number of Applications, Application Frequency, Conversion of Medication Unit of Measurement.

  • Configuration of Supplies or Medical Devices for Chemotherapy Protocols, Usage Location, Quantity per Application, Number of Applications in Which They Will Be Used, Placement of the Supply or Medical Device Within the Protocol, Start Day of Use, Usage Frequency.

The Medical Consultations module allows the creation of templates for consultations, predefined texts for medical notes, reference and counter-reference formats, calculations for body surface area index and body mass index, ECOG and KARNOFSKY scales, ICD-10 classification for patient diagnoses, TNM staging, digital signature for physicians, medical record summaries, medical boards, Annex 3 format for elective service requests under Resolution 3047/2008, medication and supply prescriptions, and the addition of multimedia files to each patient's medical notes.

Features:

  • Configuration of medical notes:
    • Vital Signs.
    • ECOG Index.
    • KARNOFSKY Index.
    • Calculation of Body Surface Area Index.
    • Calculation of Body Mass Index.
    • Configuration of ICD-10 and ICD-O3 Diagnoses.
    • Capture of variables required by Colombia's High-Cost Cancer Account.
    • Diagnosis location for paired organs.
    • Service Requests.
    • Medication Prescriptions.
    • Digitalized Professional Signature.
    • Configuration of reference and counter-reference notes.
    • Configuration of texts for medical notes.
    • Creation of selectable predefined texts for medical notes.
    • Configuration of the Resolution 3047 service request format.
    • Configuration of service request packages.
    • Requested Services (CUPS Codes).
    • Chemotherapy Protocol Prescriptions.
    • Automatic dosage for chemotherapy protocols.
    • Calculation of Theoretical Dose, Adjusted Dose, and Resulting Dose.
    • Attachment of Multimedia Files to the patient's medical record.
    • Medical Record Summaries.
    • Medical Boards.

 

Reports:

  • Medical Note (Billing Support).
  • Medical Note (Medical Record Support).
  • Requested Services (Individual Format – Annex 3).
  • Requested Services (All).
  • Requested Services (Grouped by Service Group).
  • Medical Prescriptions.
  • Medical Notes (All).

 

Insights:

  • Consultations performed during a specific period.
  • Consultations performed during a specific period + requested services.
  • Consultations performed during a specific period + medications.
  • Consultations performed during a specific period + supplies.
  • Consultations performed during a specific period + chemotherapy protocols.
  • Frequency of diagnoses from consultations performed during a specific period.
  • Frequency of diagnoses from consultations performed during a specific period + patient age.
  • Consultations performed during a specific period + initial diagnosis + relapse diagnosis + frequency.
  • Report according to Resolution 0247 (High-Cost Cancer Account).

Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.
  • Resolution 3374 of 2000 – RIPS.
  • Resolution 4505 of 2012 – Health Promotion and Prevention.
  • Resolution 2003 of 2014 – Health Service Accreditation, required fields for chemotherapy protocol formulation.
  • Resolution 4678 of 2015 – CUPS.

The Medical Leaves module allows the creation of a leave of absence with just three (3) clicks. The system calculates the end date of the leave based on the number of days, restricting leaves to a maximum of 30 days and preventing retroactive leaves.

Features:

  • Creation of medical leaves for a patient with just three clicks.
  • Creation of medical leaves for a maximum of 30 days.
  • Extension of existing medical leaves.
  • System validation to prevent the creation of retroactive medical leaves.
  • Digital signature of the professional.
  • Multimedia attachments.

The Informed Consents module allows the configuration of templates for various types of procedures requiring consent. Additionally, it enables the management of dissent.

Features:

  • Creation of informed consents for different types of services.
  • Patient signature.
  • Signatures of the patient's responsible parties.
  • Digital signature of the professional.
  • Multimedia attachments.

The Non-POS Justifications module (Procedures, Medications, and Supplies) handles the justification for each Non-POS formulation or request made for a patient through the medical consultations module. It also allows the configuration of templates by pathology, streamlining the creation of Non-POS justifications.


Features:

Non-POS Medications Justification Module:

  • Creation of Non-POS Medication justifications based on medications prescribed during consultation.
  • Creation of Non-POS Medication justifications based on a previously made justification.
  • Creation of templates for Non-POS Medication justifications by medication.
  • Configuration of homologous medication tables for Non-POS Medication justifications.
  • Creation of Non-POS Medication justifications from scratch.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Unified format for Non-POS Medication Justifications.
  • Medical Prescription with the justified Non-POS Medication.


Non-POS Services (Procedures) Justification Module:

  • Creation of Non-POS Services (Procedures) justifications based on services requested during consultation.
  • Creation of Non-POS Services (Procedures) justifications based on a previously made justification.
  • Creation of templates for Non-POS Services (Procedures) justifications by service.
  • Creation of Non-POS Services (Procedures) justifications from scratch.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Unified format for Non-POS Services (Procedures) Justifications.


Non-POS Supplies (Medical Devices) Justification Module:

  • Creation of Non-POS Supplies justifications based on supplies prescribed during consultation.
  • Creation of Non-POS Supplies justifications based on a previously made justification.
  • Creation of templates for Non-POS Supplies justifications by supply.
  • Configuration of homologous supply tables for Non-POS Supplies justifications.
  • Creation of Non-POS Supplies justifications from scratch.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Unified format for Non-POS Supplies Justifications.
  • Medical Prescription with the justified Non-POS Supply.

The Chemotherapy module allows the scheduling of protocols prescribed by the treating physician in the medical note. It enables the recording of medications, supplies, vital signs, and nursing notes.

Features:

  • Capture of variables required by Colombia's High-Cost Cancer Account.
  • Calculation of the estimated date for the next chemotherapy cycle.
  • Calculation of the current chemotherapy cycle.
  • Hemogram registration.
  • Chemotherapy protocol prescribed by the treating physician.
  • Nursing notes registration.
  • Recording of medication applications prescribed by the treating physician and dispensed by the pharmacy.
  • Supplies registration.
  • Vital signs recording.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Chemotherapy Admission.
  • Treatment Protocol.
  • Nursing Notes.
  • Medication Preparation Log.
  • Medication Application Log.
  • Vital Signs Log.
  • Discharge Summary (Epicrisis).


Insights:

  • Chemotherapy sessions performed during a specific period.
  • Chemotherapy sessions performed during a specific period + requested medications.
  • Chemotherapy sessions performed during a specific period + applied medications.
  • Chemotherapy sessions performed during a specific period + applied medications + administered doses.
  • Requested chemotherapy protocols + frequency.
  • Administered chemotherapy protocols + frequency.
  • Administered chemotherapy protocols + frequency + diagnosis.
  • Timeliness in the initiation of treatment.


Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.
  • Resolution 2003 of 2014 – Health service accreditation, required fields for chemotherapy protocol formulation.
 

The Radiotherapy module enables the recording of simulations, planning, tumor volume, and radiotherapy doses administered to the patient. It also allows the creation of technical notes.

Features:

  • Capture of variables required by Colombia's High-Cost Cancer Account.
  • Registration of the patient's treatment admission, simulation data, planning, immobilizers, and verifications.
  • Templates for recording planned tumor volume.
  • Registration of planned tumor volume.
  • Registration of treatment fields by tumor.
  • Multimedia registration by field.
  • Registration of protective measures by field.
  • Registration of sessions by field and tumor.
  • Registration of technical notes for the patient's treatment.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Planning and Simulation.
  • Planned Tumor Volume.
  • Session Records.
  • Technical Notes.
  • Multimedia Records.


Insights:

  • Radiotherapy sessions performed during a specific period.
  • Radiotherapy sessions performed during a specific period + tumors + treatment fields.
  • Radiotherapy sessions performed during a specific period + sessions + treatment doses.
  • Radiotherapy status based on the applied dose.


Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.

The Brachytherapy module allows for the recording of simulations, planning, and the set of applicators to be used. It also enables the creation of technical notes.

Features:

  • Capture of variables required by Colombia's High-Cost Cancer Account.
  • Registration of different types of High-Dose Brachytherapy (Intracavitary, Intraluminal, Interstitial).
  • Registration of different applicators used (Tandem, Ring, Cylinder).
  • Registration of technical notes for the patient's treatment.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Procedure Report.
  • Technical Notes Report.


Insights:

  • High-Dose Brachytherapy sessions performed during a specific period.


Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.

The Transfusions module enables the creation of nursing notes, medical notes, registration of blood products, administration of medications, vital signs monitoring, and more.

Features:

  • Patient Admission Registration.
  • Medical Notes Registration.
  • Requested Services Registration.
  • Medical Prescriptions Registration.
  • Nursing Notes Registration.
  • Medication Administration Registration.
  • Supply Provision Registration.
  • Vital Signs Monitoring.
  • Fluid Balance Registration.
  • Blood Products Registration.
  • Discharge Summary (Epicrisis).
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Patient Admission Report.
  • Medical Note (Billing Support).
  • Medical Note (Medical Record Support).
  • Requested Services (Individual Format – Annex 3).
  • Requested Services (All).
  • Requested Services (Grouped by Service Group).
  • Medical Prescriptions.
  • Rule (Pixels).
  • Medical Notes (All).
  • Nursing Notes.
  • Medication Records.
  • Supplies Records.
  • Vital Signs Records.
  • Fluid Balance Records.
  • Blood Products Records.
  • Discharge Summary (Epicrisis).


Insights:

  • Transfusions performed during a specific period.
  • Transfusions performed during a specific period + Medical Notes.
  • Transfusions performed during a specific period + Medical Notes + Requested Services.
  • Transfusions performed during a specific period + Medical Notes + Medical Prescriptions.
  • Transfusions performed during a specific period + Nursing Notes.
  • Transfusions performed during a specific period + Medication Records.
  • Transfusions performed during a specific period + Vital Signs Records.
  • Transfusions performed during a specific period + Fluid Balance Records.
  • Transfusions performed during a specific period + Blood Products Records.
  • Transfusions performed during a specific period + Services Records.
  • Transfusions performed during a specific period + Discharge Summary (Epicrisis).

The Hospitalization module enables the registration of patient admission, TISS, medical notes, requested services, medical prescriptions, nursing notes, psychology notes, chemotherapy, medication administration, supply provision, vital signs monitoring, fluid balance, blood product transfusions, oxygen services, glucose monitoring, discharge summary (epicrisis), and the addition of all multimedia files generated during the patient's stay.

Features:

  • Hospital Census.
  • Nursing Control Chart.
  • Pending Records Chart.
  • Patient Admission Registration.
  • Medical Notes Registration.
  • Requested Services Registration.
  • Medical Prescriptions Registration.
  • Nursing Notes Registration.
  • Psychology Notes Registration.
  • Chemotherapy Registration.
  • Medication Administration Registration.
  • Supply Provision Registration.
  • Vital Signs Monitoring Registration.
  • Fluid Balance Registration.
  • Transfusions (Blood Products) Registration.
  • Services Registration.
  • Oxygen Registration.
  • Glucose Monitoring Registration.
  • Discharge Summary (Epicrisis).
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Patient Admission Report.
  • Medical Note (Billing Support).
  • Medical Note (Medical Record Support).
  • Requested Services (Individual Format – Annex 3).
  • Requested Services (All).
  • Requested Services (Grouped by Service Group).
  • Medical Prescriptions.
  • Medical Notes (All).
  • Nursing Notes.
  • Psychology Notes.
  • Chemotherapy Registration.
  • Medication Records.
  • Supplies Records.
  • Vital Signs Records.
  • Fluid Balance Records.
  • Transfusions (Blood Products) Records.
  • Services Records.
  • Oxygen Records.
  • Glucose Monitoring Records.
  • Discharge Summary (Epicrisis).


Insights:

  • Hospitalizations during a specific period.
  • Hospitalizations during a specific period + Medical Notes.
  • Hospitalizations during a specific period + Medical Notes + Requested Services.
  • Hospitalizations during a specific period + Medical Notes + Medical Prescriptions.
  • Hospitalizations during a specific period + Nursing Notes.
  • Hospitalizations during a specific period + Psychology Notes.
  • Hospitalizations during a specific period + Chemotherapy Records.
  • Hospitalizations during a specific period + Medication Records.
  • Hospitalizations during a specific period + Vital Signs Records.
  • Hospitalizations during a specific period + Fluid Balance Records.
  • Hospitalizations during a specific period + Transfusions (Blood Products) Records.
  • Hospitalizations during a specific period + Services Records.
  • Hospitalizations during a specific period + Oxygen Records.
  • Hospitalizations during a specific period + Glucose Monitoring Records.
  • Hospitalizations during a specific period + Discharge Summary (Epicrisis).


Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.

The Surgeries module allows the registration of patient admission, surgical report, medical notes, requested services, medical prescriptions, nursing notes, psychology notes, chemotherapy, medication administration, supply provision, vital signs monitoring, fluid balance, blood product transfusions, oxygen services, glucose monitoring, discharge summary (epicrisis), and the addition of all multimedia files generated during the patient's surgery.

Features:

  • Operating Room Census.
  • Patient Admission Registration.
  • Medical Notes Registration.
  • Requested Services Registration.
  • Medical Prescriptions Registration.
  • Nursing Notes Registration.
  • Surgical Report Registration.
  • Chemotherapy Registration.
  • Medication Administration Registration.
  • Supply Provision Registration.
  • Vital Signs Monitoring Registration.
  • Fluid Balance Registration.
  • Blood Product Transfusions Registration.
  • Services Registration.
  • Oxygen Registration.
  • Glucose Monitoring Registration.
  • Discharge Summary (Epicrisis).
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Patient Admission Report.
  • Medical Note (Billing Support).
  • Medical Note (Medical Record Support).
  • Requested Services (Individual Format – Annex 3).
  • Requested Services (All).
  • Requested Services (Grouped by Service Group).
  • Medical Prescriptions.
  • Medical Notes (All).
  • Nursing Notes.
  • Surgical Report Registration.
  • Chemotherapy Registration.
  • Medication Records.
  • Supplies Records.
  • Vital Signs Records.
  • Fluid Balance Records.
  • Blood Product Transfusions Records.
  • Services Records.
  • Oxygen Records.
  • Glucose Monitoring Records.
  • Discharge Summary (Epicrisis).


Insights:

  • Surgeries performed during a specific period.
  • Surgeries performed during a specific period + Medical Notes.
  • Surgeries performed during a specific period + Medical Notes + Requested Services.
  • Surgeries performed during a specific period + Medical Notes + Medical Prescriptions.
  • Surgeries performed during a specific period + Nursing Notes.
  • Surgeries performed during a specific period + Surgical Report.
  • Surgeries performed during a specific period + Chemotherapy Records.
  • Surgeries performed during a specific period + Medication Records.
  • Surgeries performed during a specific period + Vital Signs Records.
  • Surgeries performed during a specific period + Fluid Balance Records.
  • Surgeries performed during a specific period + Blood Product Transfusions Records.
  • Surgeries performed during a specific period + Services Records.
  • Surgeries performed during a specific period + Oxygen Records.
  • Surgeries performed during a specific period + Glucose Monitoring Records.
  • Surgeries performed during a specific period + Discharge Summary (Epicrisis).


Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.

The Diagnostic Imaging module allows for the registration of mammograms, ultrasounds, CT scans, X-rays, MRIs, and PET scans. Additionally, predefined templates can be created for each part of the body as needed.

Features:

  • Registration of Mammography Notes.
  • Registration of Ultrasound Notes.
  • Registration of CT Scan Notes.
  • Registration of X-Ray Notes.
  • Registration of MRI Notes.
  • Registration of PET-Scan Notes.
  • Configuration of Predefined Texts for Mammograms.
  • Configuration of Predefined Texts for Ultrasounds.
  • Configuration of Predefined Texts for CT Scans.
  • Configuration of Predefined Texts for X-Rays.
  • Configuration of Predefined Texts for MRIs.
  • Configuration of Predefined Texts for PET-Scans.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Mammograms.
  • Ultrasounds.
  • CT Scans.
  • X-Rays.
  • MRIs.
  • PET-Scans.


Insights:

  • Mammograms performed during a specific period.
  • Ultrasounds performed during a specific period.
  • CT Scans performed during a specific period.
  • X-Rays performed during a specific period.
  • MRIs performed during a specific period.
  • PET-Scans performed during a specific period.

The Hemato-Oncology module enables the registration of myelograms, biopsies, and punctures performed on adult and pediatric patients.

Features:

  • Myelogram Registration.
  • Biopsy Registration.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Myelograms.
  • Biopsies.


Insights:

  • Myelograms performed during a specific period.
  • Biopsies performed during a specific period.


Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.

The Gyneco-Oncology module allows the registration of ultrasounds, colposcopic reports, colpograms, and pathology examinations performed on patients.

Features:

  • Configuration of different types of ultrasounds.
  • Configuration of various types of colposcopic reports.
  • Registration of the patient's colpogram.
  • Registration of the patient's pathology report.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Ultrasounds.
  • Colposcopies.
  • Pathology Reports.


Insights:

  • Ultrasounds performed during a specific period.
  • Colposcopies performed during a specific period.
  • Pathology reports conducted during a specific period.

The Palliative Care module allows for the registration of the following specialties: Physiotherapy, Nutrition, Pain Management, and Respiratory Therapies.

Features:

  • Configuration of Physiotherapy Notes.
  • Configuration of Nutrition Notes.
  • Configuration of Pain Management Notes.
  • Configuration of Respiratory Therapy Notes.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Physiotherapy.
  • Nutrition.
  • Pain Management.
  • Respiratory Therapy.


Insights:

  • Physiotherapy notes recorded during a specific period.
  • Nutrition notes recorded during a specific period.
  • Pain Management notes recorded during a specific period.
  • Respiratory Therapy notes recorded during a specific period.


Regulations:

  • Resolution 1995 of 1999 – Medical Records.
  • Resolution 0247 of 2014 – High-Cost Cancer Account.

The Pathology module allows for the registration of Cytology, Cytometry, Cytogenetics, and Immunohistochemistry.

Features:

  • Configuration of Anatomopathological Report for Gastrectomy.
  • Configuration of Anatomopathological Report for Cytology or Fluid.
  • Configuration of Anatomopathological Report for Thyroid.
  • Configuration of Anatomopathological Report for Breast.
  • Configuration of Anatomopathological Report for Ovary.
  • Configuration of Anatomopathological Report for Pathology.
  • Configuration of Cervical Cytology Notes.
  • Digital signature of the professional.
  • Multimedia attachments.


Reports:

  • Anatomopathological Reports.
  • Cervical Cytology Reports.


Insights:

  • Anatomopathological Gastrectomy Reports recorded during a specific period.
  • Anatomopathological Cytology or Fluid Reports recorded during a specific period.
  • Anatomopathological Thyroid Reports recorded during a specific period.
  • Anatomopathological Breast Reports recorded during a specific period.
  • Anatomopathological Ovary Reports recorded during a specific period.
  • Anatomopathological Pathology Reports recorded during a specific period.
  • Cervical Cytology Reports recorded during a specific period.

The Inventories module allows for the creation of warehouses for the storage of medications and supplies (medical devices), the registration of purchase orders, purchase invoices, returns on purchases, orders, shipments, returns on shipments, inventory movements, credit and debit notes for purchase invoices, generation of current inventory, inventory closures, and Kardex generation by medication, supply (medical device), or patient.

Features:

  • Warehouse Creation.
  • Purchase Order Registration.
  • Purchase Invoice Registration.
  • Registration of Returns on Purchase Invoices.
  • Order Registration.
  • Registration of Shipments Related to Orders.
  • Registration of Pre-Returns.
  • Registration of Returns Related to Shipments.
  • Inventory Movements Between Warehouses.
  • Registration of Inventory Credit Notes.
  • Registration of Inventory Debit Notes.
  • Current Inventory Generation.
  • Inventory Closure Generation.
  • Inventory Kardex Generation by Medication or Supply.
  • Inventory Kardex Generation by Patient.
  • Multimedia attachments.


Reports:

  • Purchase Orders.
  • Purchase Invoices.
  • Returns on Purchase Invoices.
  • Orders.
  • Shipments.
  • Pre-Returns on Shipments.
  • Returns on Shipments.
  • Inventory Movements.
  • Credit Notes.
  • Debit Notes.
  • Current Inventory.
  • Inventory Closures.
  • Inventory Kardex (Patient – Medication – Supply).


Insights:

  • Purchase Orders during a specific period.
  • Purchase Invoices during a specific period.
  • Returns on Purchase Invoices during a specific period.
  • Orders during a specific period.
  • Shipments during a specific period.
  • Pre-Returns on Shipments during a specific period.
  • Returns on Shipments during a specific period.
  • Inventory Movements during a specific period.
  • Credit Notes during a specific period.
  • Debit Notes during a specific period.
  • Valued Current Inventory.
  • Inventory Rotation during a specific period.
  • Circular 002 of 2011 (Purchase and Sale of Medications).


Regulations:

  • Circular 01 of 2007 – SISMED: Monitoring medication purchases.

The Authorizations module allows the generation of authorizations for complementary services provided outside the institution, as well as tracking the submission of Annex 3 and the receipt of Annex 4 in accordance with Resolutions 3047/2008 and 4747/2007.

Features:

  • Generation of Authorizations for Complementary Services.
  • Tracking of Service Authorization (Submission of Annex 3, Receipt of Annex 4).


Reports:

  • Authorizations.


Insights:

  • Authorizations issued during a specific period.
  • Traceability of Requested Services.


Regulations:

  • Law 1384 of 2010 – Tracking of Requested Services.

The Admissions module facilitates the administrative management of patients upon their entry into the institution.

Through the Pre-Invoices module, the automatic registration of expenses incurred during the patient's stay is performed until their discharge (Exit and Settlement).

Features:

  • Generation of an admission number each time a patient is admitted to the institution for hospitalization or any procedure.
  • Updating of personal data every time the patient visits the institution.
  • Automatic generation of Pre-Invoices, recording all patient expenses during their stay.
  • Automatic upload to the Pre-Invoice of patient expenses from modules such as Chemotherapies, Radiotherapies, High-Dose Brachytherapies, Transfusions, High-Complexity Hospitalizations, Intensive Care Units, and Surgeries, among others, based on configured contracts for each module and stay.
  • Grouped transfer of the Pre-Invoice to the Sales Invoice without requiring manual data entry.


Reports:

  • Admission.
  • Pre-Invoice.


Insights:

  • Admissions during a specific period.
  • Open admissions during a specific period.
  • Pre-Invoices during a specific period by entity and entity contract.
  • Total Pre-Invoiced during a specific period.
  • Total Pre-Invoiced during a specific period + Pre-Invoice Details.
  • Total Pre-Invoiced during a specific period by Contract.
  • Total Pre-Invoiced during a specific period by Item.
  • Total Pre-Invoiced during a specific period + Contract + Patient Entity.
  • Total Pre-Invoiced during a specific period + Contract + Patient Entity + Item.
  • Total Pre-Invoiced during a specific period + Total Pre-Invoiced by Contract + Treating Physician.
  • Number of Pre-Invoiced Services during a specific period.
  • Number of Pre-Invoiced Services by entity.
  • Number of Pre-Invoiced Services by entity during a specific period.
  • Number of Pre-Invoiced Services by specialty during a specific period.
  • Number of Pre-Invoiced Services by referring physician during a specific period.
  • Number of Pre-Invoiced Services + Service Details during a specific period.
  • Total Pre-Invoiced by entity + Patient's Entity.
  • Total Pre-Invoiced by Patient + Treating Physician.
  • Total Pre-Invoiced by Contract + Supplies.
  • Total Pre-Invoiced by Contract + Medications.

The Sales Billing module allows for the generation of quotes, which can be transferred to a sales invoice, the parameterization of contracts for each entity, the configuration of DIAN resolutions for computer-based billing, and the corresponding billing of services (procedures), medications, and supplies (medical devices).

Features:

  • Generation of Quotes.
  • Sales Invoice Generation from the Medical Agenda.
  • Sales Invoice Generation from Hospitalization.
  • Sales Invoice Generation from the ICU.
  • Sales Invoice Generation from Surgery.
  • Sales Invoice Generation from Orders.
  • Sales Invoice Generation from Transfers.
  • Sales Invoice Generation from Quotes.
  • Sales Invoice Generation from Activities Requested in Consultations.
  • Automatic generation of cash receipts for copayments and moderating fees.
  • Contract configuration for each EPS.
  • Tariff configuration for services, medications, and supplies in each contract, including payment due dates.
  • Configuration of invoice numbering according to DIAN resolutions.
  • Invoice generation for services, medications, and supplies.
  • Creation of various tariff manuals (ISS, CUPS, SOAT, Proprietary Tariffs).
  • Summary of Invoices by Patient.


Reports:

  • Quotes.
  • Sales Invoices.


Insights:

  • Quotes issued during a specific period by entity and contract entity.
  • Invoices issued during a specific period by entity and contract entity.
  • Total billed during a specific period.
  • Total billed during a specific period + Invoice Details.
  • Total billed during a specific period by Contract.
  • Total billed during a specific period by Item.
  • Total billed during a specific period + Contract + Patient Entity.
  • Total billed during a specific period + Contract + Patient Entity + Item.
  • Total billed during a specific period + Total billed by Contract + Treating Physician.
  • Total billed during a specific period + Total billed by Contract + Item + Rotation Cost.
  • Total billed during a specific period + Total billed by Contract + Entity + Item + Rotation.
  • Number of services billed during a specific period.
  • Number of services billed per year.
  • Number of services billed by entity.
  • Number of services billed by entity per year.
  • Number of services billed by specialty during a specific period.
  • Number of services billed by specialty per year.
  • Number of services billed by referring physician during a specific period.
  • Number of services billed by referring physician per year.
  • Number of services billed by referring physician + Entity per year.
  • Number of Services Billed + Service Details per Year.
  • Total billed by entity + patient’s entity.
  • Total billed by patient + treating physician.
  • Total billed by Contract + Supplies.
  • Total billed by Contract + Medications.


Regulations:

  • Circular 030 of 2013 – Mandatory Account Clearance.
  • Circular 01 of 2007 – SISMED: Monitoring of medication purchases.

The RIPS module allows the generation of billing accounts for each contract, as well as the creation of RIPS files (US – User File, AF – Transaction File, AC – Consultation File, AP – Procedures File, AH – Hospitalization File, AU – Emergency File, AN – Newborn File, AM – Medications File, AT – Other Services File, AD – Grouped Service Description File, and CT – Control File) dynamically following the structure required by Resolution 3374 of 2000. This resolution regulates the basic data that healthcare service providers must report to entities managing benefit plans. Additionally, the system includes its own RIPS file validator.

Features:

  • RIPS (Individual Service Delivery Record).
  • Configuration of each RIPS file.
  • Generation of Billing Accounts per entity contract (EPS).
  • Automatic generation of RIPS files in TXT format.
  • RIPS submission registration for portfolio management.


Reports:

  • Detailed Billing Account by Invoice.
  • Detailed Billing Account by Patient.
  • Detailed Billing Account by Service.
  • Grouped Billing Account by Quantity.
  • Billing Account + Copayments.


Insights:

  • US (User File).
  • AF (Transaction File).
  • AC (Consultation File).
  • AP (Procedures File).
  • AH (Hospitalization File).
  • AU (Emergency File).
  • AN (Newborn File).
  • AM (Medications File).
  • AT (Other Services File).
  • AD (Grouped Service Description File).
  • CT (Control File).
  • Billing Accounts + Entities.
  • Billing Accounts + Entities + Detailed Accounts.


RIPS Validation Module:

  • Upload of previously generated RIPS files.
  • Validation of RIPS files based on the regulations provided by the Ministry of Social Protection.


Reports:

  • Statistical Reports of RIPS Files.
  • RIPS Validation Reports.

The Treasury module allows the generation of Service Purchase Orders, Service Purchase Invoices, Receipts for Copayment and Moderator Fee Collection, Petty Cash Reimbursements, Portfolio Payments, Expense Vouchers, Income Vouchers, Credit Notes, Debit Notes, and the import of Initial Balances for Suppliers and Entities (EPS).

Features:

  • Generation of Service Purchase Orders.
  • Generation of Service Purchase Invoices.
  • Issuance of Receipts for copayment and moderator fee collection.
  • Registration of petty cash reimbursements.
  • Registration of Portfolio Payments.
  • Registration of Expense Vouchers.
  • Registration of Income Vouchers.
  • Generation of Credit Notes.
  • Generation of Debit Notes.
  • Creation of initial balances for suppliers.
  • Creation of initial balances for Entities (EPS).
  • Accounts Payable by Invoice.
  • Accounts Receivable by Invoice.


Reports:

  • Service Purchase Orders.
  • Service Purchase Invoices.
  • Receipts.
  • Cash Balancing.
  • Petty Cash Reimbursements.
  • Portfolio Payments.
  • Expense Vouchers.
  • Checks.
  • Income Vouchers.
  • Credit Notes.
  • Debit Notes.


Insights:

  • Service Purchase Orders issued within a specific period.
  • Service Purchase Invoices issued within a specific period.
  • Receipts issued within a specific period.
  • Petty Cash Reimbursements issued within a specific period.
  • Portfolio Payments made within a specific period.
  • Expense Vouchers issued within a specific period.
  • Income Vouchers issued within a specific period.
  • Credit Notes issued within a specific period.
  • Debit Notes issued within a specific period.
  • Accounts Payable report by supplier.
  • Accounts Payable report by supplier and contract.
  • Accounts Payable report by aging (3 columns, 6 columns).
  • Accounts Receivable report by supplier.
  • Accounts Receivable report by supplier and contract.
  • Accounts Receivable report by aging (3 columns, 6 columns).
  • Delinquency analysis.
  • Interest report based on invoice due date or payment date.
  • Supplier balance report.
  • Supplier account statement.
  • Discount report applied to suppliers.
  • Maturity projections.
  • Circular 0030 report.

The Rejection Management module allows complete traceability of invoices in compliance with Annex 8 of Resolution 3047/2008. This module includes functionalities such as Rejection Registration, Rejection Response, Medical Audit Committee 1, Rejection Ratification, Response to Rejection Ratification, Medical Audit Committee 2, First Instance Reconciliation, and Second Instance Reconciliation.

Features:

  • Rejection Registration.
  • Rejection Response.
  • Medical Audit Committee 1.
  • Rejection Ratification.
  • Response to Rejection Ratification.
  • Medical Audit Committee 2.
  • First Instance Rejection Reconciliation.
  • Second Instance Rejection Reconciliation.


Reports:

  • Rejection Registration.
  • Rejection Response.
  • Medical Audit Committee 1.
  • Rejection Ratification.
  • Response to Rejection Ratification.
  • Medical Audit Committee 2.
  • First Instance Reconciliation.
  • Second Instance Reconciliation.


Insights:

  • Rejection Registration (Invoiced Value vs Rejected Value).
  • Rejection Response (Rejected Value vs Accepted Value).
  • Medical Audit Committee 1.
  • Rejection Ratification (Unaccepted Value vs Ratified Value).
  • Response to Rejection Ratification (Ratified Value vs Accepted Value).
  • Medical Audit Committee 2.
  • First Instance Reconciliation (Unaccepted Value vs Reconciled Value).
  • Second Instance Reconciliation (Unaccepted Value vs Reconciled Value).

The Bank Reconciliation module allows importing movements from each account (savings or checking) provided by the bank in Excel format. Additionally, the module enables the comparison of the bank statement with the bank account recorded in the company's accounting and facilitates adjustments to discrepancies between the accounting ledger and the Excel file.

Features:

  • Import bank statement provided in Excel format by the financial institution.
  • Compare the bank statement with the bank account recorded in the accounting system.
  • Adjust discrepancies between the bank statement and the Excel file provided by the financial institution.


Reports:

  • Bank Reconciliation.


Insights:

  • Bank reconciliations performed over a specified period.

The Payroll module allows for the creation of employees with personal information, employment contracts, rehires, and terminations. It includes the registration of employee social security details (Health, Pension, Occupational Risks, Family Compensation Fund, and Severance), periodic salary income and deductions, vacation scheduling, and records of sick leaves, paid and unpaid leaves, as well as a photographic record of employees. The module also enables recording payroll updates for the payment period, generating biweekly or monthly payroll, automatic calculation of social benefits, setting recurring updates, automatic accounting of social security contributions, parafiscal contributions, and social benefits, as well as tax withholding calculations based on procedures 1 or 2, among other features.

Features:

  • Employee registration.
  • Record of all employment information for the employee during various periods.
  • Photographic record of the employee.
  • Registration of periodic salary income for employees.
  • Registration of periodic salary deductions for employees.
  • Vacation scheduling and registration per employee.
  • Registration of employee sick leaves.
  • Registration of paid and unpaid leaves for employees.
  • Payroll updates per employee.
  • Generation of biweekly or monthly payroll.
  • Automatic calculation of social benefits such as service bonuses, severance payments, interest on severance, and payments to pension funds, health, and occupational risks (ARL).
  • Generation of vacation settlements and termination of contracts with or without just cause.
  • Setting recurring updates for contributions, loan payments, garnishments, etc.
  • Automatic accounting of parafiscal contributions and provisions for social benefits.
  • Modifications until the final payroll is approved.
  • Linking contract types to employees.
  • Calculation of tax withholding based on procedures 1 or 2.
  • Display of basic employee information.


Reports:

  • Employee Records.
  • Payroll Format.
  • Printing of income and retention certificates at the end of each period.
  • Updates.
  • Settlements.


Insights:

  • Payment reports, whether by check, cash, or corporation, and payment relations via magnetic media.
  • Detailed payroll contribution report by employee.
  • Consolidated Payroll Report.
  • Detailed Payroll Report.

The Fixed Assets module allows for the configuration of fixed assets entry with their respective useful life years and barcode for company inventory management, photographic records of fixed assets, depreciation configuration using straight-line, sum-of-the-digits, and units-of-production methods, fixed asset movements, and the scheduling and recording of maintenance for fixed assets.

Features:

  • Configuration of fixed assets entry with their respective useful life years and barcode for inventory management.
  • Photographic record of fixed assets.
  • Depreciation configuration (straight-line, sum-of-the-digits, and units-of-production).
  • Configuration of accounting accounts for each asset to specify affected accounts during depreciation.
  • Recording of fixed asset movements.
  • Scheduling and recording of fixed asset maintenance.


Reports:

  • Fixed Assets Report.
  • Fixed Asset Movements Report.


Insights:

  • Detailed fixed assets report with respective values and total applied depreciation.
  • Detailed report of fixed assets with depreciation applied to each asset.
  • Fixed assets inventory report.

The Accounting module allows the creation of vouchers for all types of accounting transactions, configuration of cost centers, the structure of the unique chart of accounts ("PUC") for healthcare, exogenous information, financial statements, withholding certificates, and year-end closing vouchers that automatically generate the accounting voucher. Additionally, it supports the process of transferring to accounting (automatic, manual, or in batches) and importing initial balances from any software via an Excel file.

Features:

  • Configuration of voucher sequences for accounting.
  • Creation of vouchers for all types of accounting transactions.
  • Configuration of cost centers.
  • Configuration of the unique chart of accounts ("PUC") structure for healthcare.
  • Process for transferring to accounting (automatic, manual, in batches).
  • Configuration of income statement formats.
  • Import of balances from any software into our system via an Excel file.
  • Configuration of DIAN tax forms.
  • Configuration of withholding certificates.
  • Year-end closing voucher configuration (automatically generates the accounting voucher).
  • International Financial Reporting Standards (IFRS) for SMEs compliance.


Reports:

  • Local accounting voucher report in vertical format.


Insights:

  • Trial balance by account.
  • Trial balance by beneficiaries or third parties.
  • Trial balance by cost centers.
  • Auxiliary books by account.
  • Auxiliary books by beneficiaries or third parties.
  • Auxiliary books by cost centers.
  • Official books (journal, general ledger and balance sheet, inventory, and balance book).
  • Financial statements (general and monthly balance sheet, income statement, cash flow, changes in equity, and changes in financial position). All these reports can also be generated in comparative and consolidated formats.
  • DIAN tax forms.
  • Withholding certificates.
 

The IFRS module includes Movements, Disclosures, Portfolio Impairment, Reversal of Portfolio Impairment, Transition from Local Accounting to IFRS, Fixed Asset Depreciation, Fixed Asset Sheets, Accounting Reports, Inventory Impairment (Net Realizable Value), Amortization of Financial Instruments, and Conversion of Local Accounting Movements to IFRS.

Features:

  • IFRS Chart of Accounts (PUC).
  • IFRS Accounting PUC.
  • Select IFRS Movements.
  • IFRS Movements.
  • IFRS Accounting Configurations.
  • Transfer to IFRS Accounting.
  • Disclosures.
  • Portfolio Impairment.
  • Reversal of Portfolio Impairment.
  • Accounting for Portfolio Impairment.
  • Transition from Local Accounting to IFRS.
  • IFRS Fixed Asset Depreciation.
  • Accounting for IFRS Fixed Asset Depreciation.
  • IFRS Fixed Asset Sheets.
  • Interest on Sales and Purchase Invoices on Credit under IFRS.
  • Inventory Impairment (Net Realizable Value).
  • Accounting for Inventory Impairment.
  • Current Inventory with IFRS.
  • Inventory Kardex with IFRS.
  • Amortization of Financial Instruments.
  • Convert Local Accounting Movements to IFRS.


Reports:

  • Local accounting voucher in vertical format.


Insights:

  • Local to IFRS Accounting Reports.
  • Comparative IFRS and Local Reports.

DIAN – Exogenous Information – Magnetic Media

  • 1001(v-8): Payments or credits and withholdings applied.
  • 1002(v-7): Withholdings at source applied.
  • 1003(v-6): Withholdings at source applied to you.
  • 1007(v-7): Income received.
  • 1008(v-7): Accounts receivable balance.
  • 1009(v-7): Accounts payable balance.
  • 1010(v-7): Information on partners, shareholders, and/or cooperators.
  • 1011(v-6): Information on tax returns.
  • 1012(v-7): Information on tax returns, shares, investments in bonds, securities, and savings and current accounts.
  • 1647(v-1): Income received on behalf of third parties.


Superintendence of Health – Reports

  • 055: Personal data.
  • 056: Information on branches and agencies.
  • 057: General balance report.
  • 058: Income statement.
  • 059: Portfolio by debtor.
  • 060: External liabilities.


SISMED

  • Circular 002 of 2011: 2.2.2. Record type 2 – Purchase details record.
  • Circular 002 of 2011: 1.2.2. Record type 2 – Sales details record.


Ministry of Social Protection – Reports

  • Resolution 0247 of 2014.
  • Joint Circular 0030 of 2013.
  • Resolution 1552.

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